Moving Process
1. General Assembly or Board of Directors Decision
In Joint Stock Companies (A.Ş.): A general assembly decision is required to move the company headquarters or branch. At the general assembly, a decision to move is made and this decision is recorded in the minutes.
In Limited Companies (Ltd. Şti.): The decision of the board of partners is required for the address change specified in the company's articles of association. The decision is recorded in the book and signed by the partners.
2. Amendment of the Articles of Association
If the move requires a change of address in the company's articles of association, this change must be approved by the general assembly or the board of partners. The articles of association, which states the new address, is prepared and approved by a notary.
3. Registration in the Trade Registry
The decision to move and the new address are notified to the trade registry office. It must be announced in the trade registry gazette.
Required documents:
General assembly or board of directors decision regarding address change
Notary approved amendment to the articles of association where the new address is specified
Chamber of commerce registration form
signature declarations
4. Notification to the Tax Office
The new address must be reported to the tax office. This notification ensures that the company's tax plate is updated. A petition must be submitted to the tax office to specify the new address.
5. Municipal Notice
For the company's new address, it is necessary to update the business and working license by applying to the relevant municipality.
6. Notification to SSI and Other Institutions
After the move, the new address must be notified to the Social Security Institution (SGK). This notification is important to ensure that employee insurance transactions are carried out at the correct address.
Other relevant institutions and banks should also be informed about the new address.
7. Information and Updates
Customers, suppliers, business partners and other interested parties must be informed about the new address.
The new address must be updated on the company's website, business cards, letterheads and all other communication materials.a
Legal and Administrative Obligations
Address Change Announcement: After the move, the company's new address must be announced in the trade registry gazette.
Financial Documents: The new address must be stated accurately on financial documents and invoices.
Contracts and Agreements: Address information in the company's existing contracts should be updated.
Expert Consulting
During the company relocation process, it is important to follow legal procedures correctly and prepare all documents completely. In this process, getting support from legal and financial advisors will be beneficial to prevent possible disruptions and speed up the process.